This is privacy notice of SPREE PUBLICATIONS LTD.

We respect your privacy and are determined to protect your personal data. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how the data protection law protects you.

1. WHO WE ARE AND IMPORTANT INFORMATION

2. THE PERSONAL DATA WE COLLECT ABOUT YOU

3. HOW WE COLLECT YOUR PERSONAL DATA

4. HOW WE USE YOUR PERSONAL DATA

5. WHO WE SHARE YOUR PERSONAL DATA WITH

6. DATA SECURITY

7. DATA RETENTION

8. YOUR LEGAL RIGHTS

9. CHANGES TO THIS NOTICE & YOUR DUTY TO INFORM US OF CHANGES

10. QUERIES, REQUESTS OR CONCERNS

 

1.What is the purpose of this privacy notice?

This privacy notice aims to give you information on how we collect and process your personal data through your use of this website, including any data you may provide through this website when you REGISTER AS A MEMBER /RECEIVE ANY EMAILS ON SPREE OFFERS & DEALS/ PROMOTIONAL MARKETING/ purchase a product OR service/take part in a competition.

This website is not intended for children and we do not knowingly collect data relating to children.

You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Data controller(s)

SPREE PUBLICATIONS LTD is the controller and responsible for your personal data (collectively referred to as SPREE PUBLICATIONS, "we", "us" or "our" in this privacy notice). Our contact details are 3 ALBERT STREET, ABERDEEN, AB251XX/ENQUIRES@SPREEBOOK.COM/ For all data matters contact MR DAVID WOOD on 01224 621000.

SPREE PUBLICATIONS LTD is the controller and responsible for this website.

Third-party links outside of our control

We keep your data safe and won’t sell it to any third parties and won’t keep anything longer than necessary.

When Spree collect and process your personal data we are doing so on our own behalf, and not on behalf of any third party. Spree Publications Ltd is termed a data controller under the terms of data protections legislation.

When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. THE PERSONAL DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioners Office.

We may collect, use and store different kinds of personal data about you which we have grouped together follows:

• Name
• Contact information includes billing address/delivery address/email address/ telephone numbers.
• Demographic informationsuch as postcode, preferences and interests
• Other informationrelevant to customer surveys and/or offers and deals

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

If you fail to provide personal data

Where we need to collect your personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

3. HOW WE COLLECT YOUR PERSONAL DATA

We use different methods to collect data from and about you including through:

 

• Directly. You may give us your name, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email, online forms or otherwise. This includes personal data you provide when you:
• Register as a member
• Create an online account
• Signing up for marketing communication as part of online account creation
• Purchase a product
• Completing an order form on the website
• Signing up for newsletter online not as part of an online creation

4. HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Deliver your purchase to you

 

• Send you service messages – for example, order updates, delivery times, product information

 

• Comply with a legal or regulatory obligation this means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to

 

• Send you information by email, SMS or direct mail about our offers, deals, promotions, products or services

 

• Understanding what our customers like to give you our best service

You have the right to withdraw consent to marketing at any time by contacting US CONTACT DATA PROTECTION OFFICER OR DATA PRESENTATIVE LISTED ABOVE.

PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA

We have set out below, in a table format, a description of all the ways we plan to use your personal data, with the legal bases we rely on to do so.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us CONTACT PROTECTION OFFICER OR DATA REPRESENTATIVE on 01224 621000 if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity	Lawful basis for processing including basis of legitimate interest
Deliver and process your purchase to you	Performance of a contract with you
Send you service messages	To carry out our contract with you and for delivery details
Send you information by email, SMS or direct mail about our offers, deals, promotions, products or services	To keep you up to date, you can opt out at any time
Understanding what our customers like to give you our best service	So, we can give you what you want and to improve our products and services

 

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing, advertising and promotional offers and deals.

If you have said we can we will send you promotional marketing messages by email, SMS or direct mail. Sometimes we may use customer purchase history or saved items to increase our knowledge on what our customers like, so we can make sure we’re talking to you about the things you are interested in.  

Promotional offers from us

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.

You will receive marketing communications from us if you have requested information from us or purchased goods or services from us or if you provided us with your details when you entered a competition or registered for a promotion and, in each case, you have not opted out of receiving that marketing.

Third-party marketing

We don not sell any personal information to any third parties. However, we do share your data with the following companies, so we can provide a professional service to you.

• Companies that help get your order to you, for example, postal and deliver companies and payment service providers
• Professional service providers for example, data agencies, website/app hosting and marketing agencies to help in areas of expertise of which we are not able to do ourselves.
• Fraud prevention agencies
• Companies approved by you for example social media sites if you choose to link your account and marketplace sellers and merchants

Opting out

You can ask us to stop sending you marketing messages at any time by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences or by following the opt-out links on any marketing message sent to you or by contacting enquiries@spreebook.com at any time.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us because of a product/service purchase, membership registration, product OR service experience or other transactions.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please CONTACT DETAILS FOR YOUR DATA PROTECTION OFFICER OR DATA PREPRESENTATIVE.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5. WHO WE SHARE YOUR PERSONAL DATA WITH

We may have to share your personal data with the parties set out below.

• External Third Parties Service
• Service Providers acting as processors based in the United Kingdom who provide IT, system and Marketing administration services.
• Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance and accounting services.
• HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
• Postal and delivery companies to assist with product purchase.
• Fraud prevention agencies.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

7. DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us by email enquiries@spreebook.com

By law we must keep basic information about our customers including Contact, Identity, Financial and Transaction Data for six years after they cease being customers for tax purposes.

In some circumstances you can ask us to delete your data: see Your legal rights below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

8. YOUR LEGAL RIGHTS

Unless subject to an exemption under the data protection laws, you have the following rights with respect to your personal data:

• The right to request a copy of the personal data which we hold about you;
• The right to request that we correct any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary to retain such data;
• The right to withdraw your consent to the processing at any time, where consent was the lawful basis for processing your data;
• The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable 9i.e. where our processing is based on consent or is necessary for the performance of our contract with you or where we process your data by automated means);
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to our processing of personal data, where applicable i.e. where processing is based on our legitimate interests (or in performance of a task in the public interest/exercise of official authority); direct marketing or processing for the purposes of scientific/historical research and statistics).

If you wish to exercise any of the rights set out above, please contact us on 01224 621000

No fee required – with some exceptions

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

9. Changes to this notice and your duty to inform us of changes

This version was last updated on 21^st May 2018 and historic versions are archived can be obtained by contacting us.

Please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you is accurate and current.

10. Queries, requests or concerns

To exercise all relevant rights, queries or complaints in relation to this policy or any other data protection matter between you and us, please in the first instance contact our DATA PROTECTION OFFICER/OUR DATA REPRESENTATIVE on 01224 621000.

If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.